Managing Your Guest List

Posted by Cheryl Lao on September 6, 2009
Three hundred names. Five different categories. After several attempts at trying to finalize our guest list through a normal spreadsheet database, I needed something simple – something that I could access in an organized manner where I could sort by category and be provided with customizable reports. I began browsing the different options available through various wedding information web sites. Once I had tested a few, I have found a wonderful guest list manager best suited for my needs through WeddingWire.com. Wedding Wire’s guest list manager allows you to input names separated by different parties. Each party is classified as all the guests you would include on one invitation. By organizing in this fashion, it was easy to list each party, contact information, who was included in each party and the different categories each person would fall under. The different categories I designated for our list were especially targeted toward reception details – type of meal, adults and children. So, when it comes time to give final numbers for our reception a few weeks prior to the wedding, I’m prepared and able to find this information instantly!
Image Credit: Wedding Wire.com

Image Credit: Wedding Wire.com

Something else I have found very useful within WeddingWire.com is the ability to know when Save the Dates and invitations have been mailed out. This is helpful when for example: You send the majority of your Save the Dates/invitations and there was that one friend or family member who you may not have had their address at the time of your bulk mailing. To avoid sending to them more than once (in case you forget) and to keep track of when the Save the Dates/invitations were sent, this guest list manager has the ability to maintain all this information! It is a great tool that not only manages your guest list and is user-friendly, but also has several additional features to track gifts, hotels if needed for out-of-town guests and much more. I am very pleased with the options available through WeddingWire.com and consider this a highly recommended site for every bride to at least check out!

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Filed under: Our Brides & Grooms, Planning & Resources
September 6, 2009 by Cheryl Lao
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Wedding Website: tedandcheryl.com
My name is Cheryl Lao and I am a bride-to-be who finds excitement about anything wedding-related. My fiancé, Ted, and I got engaged in November 2008 and we’re looking forward to our wedding set for June 2010 in our hometown of Houston, Texas.  Event planning is something I’m very passionate about, and while it’s not something I do full-time, it is something I truly enjoy.  I have had a few opportunities as a Public Relations professional to plan and attend several events, and somehow find myself drawn to the specific and unique details of each occasion — most specifically, weddings. Read More…

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