Category Archives: Ceremony/Reception Venue

Inside the Outside Wedding

Outdoor Wedding Ceremony

Photo Credit: Anne Surface

Important Elements of an Outdoor Wedding Ceremony

I live in the midwest in the Kansas City area. The area is known for its unpredictable weather. Kansas City also is in tornado alley and we get our fair share of severe weather during the months of April, May and June. So why am I taking such a huge risk by having my wedding ceremony outdoors on May 1st? I love spring. I love the sense of new beginnings it brings. The flowers, the trees, the sunshine—it’s the perfect season for a wedding. Don’t get me wrong. I didn’t go into planning my outdoor wedding blindly. Below are just a few things I’ve considered so far in planning my outdoor wedding.

The Backup Plan. One of the first things I considered for my outdoor wedding was a backup plan. If you’re considering an outdoor wedding, it’s great to think you’re getting married outdoors rain or shine, but who really wants their guests to sit through a ceremony soaking wet or in wind tunnel? It is not ideal and your guests will not be happy. Speak with your venue about rain plans. Usually venues can provide great and creative alternatives to outdoor events.

Photo Credit: AffordableUtahWeddings.com

Photo Credit: AffordableUtahWeddings.com

Consider Comfort. Another thing to consider for your outdoor wedding is making sure your guests are comfortable. If your outdoor wedding is during a warm time of year, a great idea is to turn your programs into fans. Guests will be sure to keep cool during the ceremony. If it’s going to be chilly during your wedding, a fun idea is to drape shawls in your wedding colors across the back of chairs so your female guests can wrap one around them if they get chilly. It’s also a great way to dress up your chairs.

Provide Seating. Don’t forgo chairs for your guests. Even if you keep the ceremony short and sweet, guests will want to know where their chairs are. For most venues, you are responsible for renting your own chairs. Check out the rental companies in your area and compare rates. Be sure to ask about the set up and take down and if there is an additional charge.

Photo Credit: CeremoniesIdo.com

Photo Credit: CeremoniesIdo.com

Simple Décor. One good thing about an outdoor ceremony is, depending on your venue, décor can be minimal. If you’re going to be on the grass, you can easily dress up your pews with pomanders on shepherd’s hooks. Since my ceremony is outdoors and my wedding is indoors, I’ve planned the décor in a way that it can be used both indoors and outdoors (just incase!).

Appropriate Attire. Your wedding attire should go with the theme of your outdoor wedding. If you’re having an outdoor wedding in the spring or summer, why not choose light weight fabrics or light colored suits. Also, as the bride, you certainly don’t want to stand outside in the heat sweating in a heavy dress with tons of tulle.

Photo Credit: SnippetandInk.blogspot.com

Photo Credit: SnippetandInk.blogspot.com

Let it Happen. Finally, I plan on trying not to stress about the weather. It is something beyond my control and I’ve already accepted that the wedding may need to be indoors. Even if you have your heart set on having your wedding outdoors, don’t be too disappointed or let it ruin your special day if it’s not. The most important thing is that you are marrying your soul mate and in the end, it doesn’t matter whether you say your “I dos” outside or in.

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Also filed under: Our Brides & Grooms

Your Own Unique Ceremony

Everyone knows your wedding should be your own unique ceremony but how do you balance non-traditional with respectful? Let’s work through the issues faced by unique ceremonies. If you’re looking for advice concerning any non-traditional aspect of your wedding day, this is the place to get a tasteful opinion so you can make the choice that’s right for your big day. If you have two brides, who walks down the aisle? If you have two grooms, who stands on the left? Trying to incorporate Neo-Pagan rites without scaring your traditional Christian family? Let’s take on the questions the etiquette books haven’t gotten around to answering yet!

gay wedding gowns-bluefly

Photo Credit: Flypaper.bluefly.com

I’m a middle-aged gay male living in the Midwest. My partner of five years, and I are ready for our wedding but it’s on hold at this time. Why is that? And if I haven’t married, what makes me think I can help you plan your wedding? That’s easy.

We have been planning how to make our wedding into our wedding. For example, one of our requirements for our day is legal recognition. My fiancé is an attorney so we’ve already signed the living wills, advance directives, power of attorney documents, and are as legal as we can be in Indiana. Still, we want a legally recognized acknowledgement of our commitment to love each other. That led us to a Destination Wedding. With family and friends living in the Southwest, exciting San Diego seemed to be the right spot. We selected a venue set the date and continued the planning. No matter how much you plan, remember not everything is within your control. Then we found ourselves unable to get the wedding we wanted, where we wanted it. Yes, there are other states where we can be wed but at this time none of these options feel “just right” for us. Since our wedding is going to be our wedding, we’re patiently waiting for the right place.

Photo credit: Zimbio.com

Photo credit: Zimbio.com

Although we’re in a holding pattern – that doesn’t mean the wedding planning (and revisions) isn’t well underway (are wedding plans ever really finalized?). Having worked through many of the unique aspects of a same-sex ceremony, balancing religious differences (including those of our guests), and incorporating desired multi-cultural rituals, I think I can help you make your unusual wedding your unique ceremony without undermining the true meaning of the ceremony. At the end of the day, you want your family and friends to celebrate your public declaration of your love, without feeling like they’ve just been some excuse for a party. Sure, you can party but do it like it’s a wedding party and you’ll be hearing those appreciative accolades comments for years to come!

So where do we begin? This blog is your blog. There are sorts of etiquette books to tell you where the father of the bride sits but what about the rules that haven’t caught up with the times? What about the traditions and customs that haven’t been written yet? What issues are you trying to resolve in your wedding? Perhaps you’re still trying to decide IF you should be married, or civilly united, stay shacking up, or whatever. What’s the most pressing item on your mind this week? We’ll work together to find the traditions that apply, and to establish the proper customs where there are none – all without compromising your wedding.

Image Credits: Flypaper.bluefly.com, Zimbio.com

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Also filed under: Our Brides & Grooms

Surviving a Wedding with Uninvited Danny…

I was sitting on the beach of my vacation spot when I first learned of the pending Hurricane Danny. The news hardly effected the other vacationers but my situation was different. In two days I was scheduled to play music at an outdoor wedding that was in the path of this potentially devastating weather system.

To further complicate matters, I had several obstacles between me and my event. First, I had to travel 220 miles. Without traffic, Google Maps projected a 4 hours & 4 minute drive. My wedding was also on Cape Cod which meant my trek would include a trip over the Bourne Bridge. On summer weekends, that bridge can have traffic backups of up to 15 miles, and could add an hour or more of drive-time. To make matters worse, Senator Kennedy’s funeral Mass was scheduled for Saturday. A motorcade of dignitaries, security, and funeral attendees could easily add up to hours of lost time.

My only sensible option was to leave early. So instead of traveling with the rest of my group. I packed and headed home Friday afternoon. I arrived without incident and was able to get a good night sleep. This allowed an early morning start and the end result was that I was at my event 4 hours before it started, relaxed, rested and ready for my clients event. 4 hours might sound a bit extreme, but what if I had done things differently? Any number of things could have happened that might have caused me to be late, rather than early.


You might be surprised to hear this but I have recently had conversations with 2 different wedding videographers. Both arrived to church ceremonies late. One, because he didn’t allow enough time for traffic, the other because he had the wrong address for the church. Both, in my opinion, were non-chalant about their mishaps. One thought it was sufficient to stay an extra half hour at the reception to make up for lost time.

Luckily, on Saturday, all of the vendors involved in my wedding acted responsibly. The photographer was on location extremely early. The venue, The Brookside Club of Bourne, went over and above to accommodate for the inclemate weather. They managed to find an alternate location for the ceremony which was originally set to take place in a tented area on the property. Although the tent offered protection from the rain, the grass below was saturated and had puddles of standing water. Thinking ahead, the staff moved the seating and flower arrangements to a covered, enclosed deck – possible catastrophe avoided.

Aside from some guests getting a little wet from the car to the venue, the ceremony & reception were a complete success!! And once the party started it continued with a lively dance floor, packed with dancers, right through to the very last song, and ended with big thank-yous from the bride & groom.

So what’s the message in this story, make sure you find the right vendors for your special day. Look for professionals that you think will go the extra mile, if needed. Ask for client testimonials. These will back up a willingness to help when called upon. Have your vendors detail what happens if they are unable to make your event. And ask if they have travel plans prior to your big day. Either way, get emergency contact numbers and keep them on hand.

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Also filed under: Guest Experts

Timing is Everything

Out of all things that have happened during my wedding planning experience so far, I have found the most stressful to be – setting a date. There are so many things to consider in addition to you and your fiancée’s schedules. Being from the city of Houston, with a heat index in the 100’s during the summer months, I initially thought these would be months I might consider immediately ruling out. Not that I would totally rule out the idea since I was born and raised in Houston and I’m used to the heat. Plus, June has always been rated the most popular month to get married. Since we were planning on getting married in Houston, I thought I would start with April. Apparently, a lot of other Houston brides thought the same thing! When we tried booking our ceremony and reception location, I was amazed at how many brides were already booking for an April 2010 wedding in January 2009. The dates ended up being booked for the church. I guess it goes to show that timing is everything and our first choice was not meant to be. The next available date that would work with our schedules and availability? June 2010. Now it was a matter of making sure the reception location was available as well!

Selecting a location
Between my fiancée and I, we knew we would have to find a venue large enough to accommodate approximately 300 guests. I had a number of venues in mind. However, only a few could accommodate the amount of guests we were prepared to invite. After looking at a few locations that would accommodate less than the planned 300 guests, I began thinking maybe we needed to eliminate some people on our guest list. But then, we wouldn’t be able to celebrate with all the family and friends who have been a part of our lives for a number of years. Ted and I met more than 10 years ago in high school and have had a lot of support throughout our relationship. I then remembered a venue we went to one New Year’s Eve – The Crystal Ballroom at the Rice, a.k.a. the historic Rice hotel. It’s perfect – accommodates our number of guests and creates the wedding elegance we were looking for in a venue. We’ve officially booked the location and if we’re ever in the Downtown Houston area on the weekends, Ted and I always make it a point to stop by to watch various events being setup because this helps give us ideas for our own wedding.

Photo credit: Rice Hotel, Houston, TX

Photo credit: Rice Hotel, Houston, TX; www.apartmentwiz.com

While the hot summer months will be upon us, I am still beyond excited to say I will be a “June bride! I have so many ideas in my head and am inspired to create a lot of do-it-yourself projects which I look forward to blogging about when the time comes.

With the date and location set, now comes what I consider the FUN part of the wedding planning process – researching different vendors for photographers, florists, linens, invitations and most importantly, finding THE dress! Let the fun begin!

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Also filed under: Our Brides & Grooms